Candidate Declaration of Consent
In the event that your application is unsuccessful, the personal data you have provided (master data, communication data, documents (CV, certificates, etc.), voluntary data), will be stored by ThomasLloyd Global Asset Management (Schweiz) AG for a period of 24 months after receipt of your application in order to be contacted at a later date if another position comes into consideration for you within ThomasLloyd Group.
If you submit "special categories" of personal data in your application letter or in the documents submitted (e.g. information about severe disability, photo, etc.), your consent also refers to this data. We evaluate all applicants by qualifications and ask, if possible, that you refrain from providing special categories of personal data in your application.
The above consent is voluntary and has no effect on the chances for the current application. You can also withdraw your consent at any time (for example, by sending an e-mail to: firstname.lastname@example.org).
Candidate Privacy Notice
Most recent update: 8 March 2022
In accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection regulations, we would like to inform you about the data processing of applicant data.
For better readability, the term "applicant" is chosen below. This includes any gender.
I. Name and Address of the Controller
The data controller within the meaning of the GDPR is ThomasLloyd Global Asset Management (Schweiz) AG, Uraniastrasse 35, 8001 Zurich, Switzerland or the respective legal entity of the ThomasLloyd Group to which you are applying (hereinafter also referred to as "Employer").
II. Name and Address of the Data Protection Officer
If you have any questions, concerns or suggestions regarding data protection, you can contact our data protection officer at any time:
Data Protection Officer,
c/o ThomasLloyd Global Asset Management (Switzerland) Ltd;
You can also assert your data subject rights with our data protection officer. For more information, please refer to section III. 8.
III. Applicant Data
1. Scope of Processing of Personal Data
The Employer processes personal data of applicants. This includes, among other things, data provided by the applicant, such as name, address, contact details, qualifications, required information and information on health as well as on a severe disability or equality. In addition, we may process personal data in the application process that we have permissibly obtained from publicly accessible sources (e.g. professional networks).
Please note the separate website data protection information when visiting our website.
2. Legal basis and Processing Purposes
The processing of your personal data is carried out in compliance with the GDPR, national data protection laws and other relevant laws.
The legal basis for the processing of personal data in the context of the implementation of the application process for the initiation and establishment of an employment relationship is Art. 6 para. 1 p. 1 lit. b) GDPR in conjunction with the relevant national regulation for this purpose (for the implementation of pre-contractual measures for the establishment of an employment relationship, e.g. Section 26 para.1 p. 1 Federal Data Protection Act Germany – Bundesdatenschutzgesetz - BDSG).
The legal basis for storing your personal data in our applicant pool and forwarding it to other group companies is Art. 6 para. 1 p. 1 lit. a) GDPR in conjunction with the relevant national regulation for this ("consent").
In addition, we process your personal data in our legitimate interest pursuant to Art. 6 para. 1 p. 1 letter f) GDPR, which lies in the organization of our operations (personnel evaluations, controlling, reporting). It is not apparent that the interests, fundamental rights or freedoms of the applicants conflict with this processing.
Insofar as special categories of personal data pursuant to Article 9(1) GDPR are processed in conjunction with the relevant national regulation for this purpose (e.g. data on health, religious or trade union affiliation), this is done on the basis of Article 9(2) b) GDPR in conjunction with the relevant national regulation for this purpose. In addition, the processing of health data may be necessary for the assessment of your ability to work pursuant to Article 9(2) h) of the GDPR in conjunction with the relevant national regulation.
3. Duration of Storage
In principle, the Employer stores personal data of applicants only for the period necessary to achieve the purpose of storage. We generally delete the personal data of rejected applicants six (6) months after notification of the rejection.
If you have consented to your personal data being stored for future interesting job offers with the Employer or other companies of the ThomasLloyd Group, your personal data will only be deleted 24 months after receipt of your application.
Legal retention obligations are taken into account. If these have expired, personal data will generally be deleted. This does not apply if they are still required, for example to conduct a legal dispute.
4. Provision of Personal Data
As part of the application process and its implementation, those data must be provided which are required for the decision on the establishment of an employment relationship or which the Employer is legally obliged to collect. Without this data, the Employer will usually not be able to conclude the contract.
5. Recipients or Categories of Recipients of the Personal Data
At the Employer, only those offices will have access to the applicants' data that need it to fulfill the above-mentioned purposes, in particular the contractual obligations. In order to provide the contractual services, the Employer makes use of selected service providers (order processors) and vicarious agents of the categories mentioned below, who may have access to the data to the extent required in each case and use it to fulfill the orders placed by the Employer.
Under these conditions, recipients of the data may be, for example, other companies (including companies belonging to the Group) and service providers (order processors)/fulfillment agents in the areas of:
- companies belonging to the group (in particular ThomasLloyd Global Asset Management (Switzerland) Ltd., cf. hereafter in section 6).
- advice and consulting
- file and data destruction
- telecommunications service providers
- management consultancies, accounting and tax auditing firms
- platform operators, such as our HR platform operator Workable London, UK, 5 Golden Square, 5th Floor,London, W1F 9BS
6. Transfer of Personal Data to Third Countries
If ThomasLloyd Global Asset Management (Switzerland) Ltd. is not itself a data controller, the respective data controller will transfer personal data of applicants to ThomasLloyd Global Asset Management (Switzerland) Ltd.; which performs the central HR administration for the ThomasLloyd Group. The EU Commission has determined by adequacy decision within the meaning of Art. 45 GDPR that Switzerland and the United Kingdom provide an adequate level of data protection.
If personal data is transferred to recipients outside Switzerland, United Kingdom or the European Economic Area (EEA), the transfer will only take place if the third country has been confirmed by the EU Commission as offering an adequate level of data protection or if other adequate data protection guarantees (e.g. EU standard contractual clauses) are in place or if there are legal grounds for the transfer. You can obtain from us an overview of recipients in third countries and a copy of the concretely agreed arrangements to ensure the level of data protection. Please contact the data protection officer.
7. Duty to inform in the event of a Change of Purpose
If the Employer intends to further process the personal data for a purpose other than the purpose for which it was collected, it shall provide the data subject with information about this other purpose and any other relevant information in accordance with Article 13(2) of the GDPR prior to such further processing. Relevant information is such information with regard to which changes have occurred since the initial data processing.
8. Rights of the Data Subjects
If personal data is processed by applicants, these are data subjects within the meaning of the GDPR. These data subjects are entitled to the following rights vis-à-vis the controller, which the data subject may assert at any time vis-à-vis the controller: Every data subject has the right to information according to Art .15 GDPR, the right to rectification according to Art. 16 GDPR, the right to erasure according to Art. 17 GDPR, the right to restriction of processing according to Art. 18 GDPR as well as the right to data portability from Art. 20 GDPR as far as no legal requirements oppose this (in particular according to Art. 15, 17 GDPR, §§ 34 and 35 BDSG).
Any consent given to the processing of data can be revoked at any time with effect for the future. The revocation is to be addressed to: Data Protection Officer, c/o ThomasLloyd Global Asset Management (Schweiz) AG; Uraniastrasse 35, 8001 Zurich or by e-mail to: email@example.com.
In addition, there is a right of appeal to a data protection supervisory authority (Art. 77 GDPR).
Right of Objection
Pursuant to Art. 21 GDPR, every person affected by the processing of personal data, which is carried out on the basis of Art. 6 (1) (e) or (f) GDPR, has the right to object at any time on grounds arising from his or her particular situation. This also applies to profiling based on this provision.
The Employer shall no longer process the personal data in the event of the objection, unless it can demonstrate compelling grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defense of legal claims.
The data subject is also free, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise his or her right to object by means of automated procedures using technical specifications.
The objection can be made without any formalities and should preferably be addressed to:
Data Protection Officer,
c/o ThomasLloyd Global Asset Management (Switzerland) Ltd;
or by e-mail: firstname.lastname@example.org
9. List of ThomasLloyd Group Employing Companies covered by this Notice
ThomasLloyd Group Ltd
Nova North, 11 Bressenden Place, London, SW1E 5BY, United Kingdom
ThomasLloyd Global Asset Management (Schweiz) AG
Uraniastrasse 35, 8001 Zurich, Switzerland
ThomasLloyd Global Asset Management GmbH
Hopfenstraße 8, 80335 Munich, Germany
ThomasLloyd CTI Asia Holdings PTE Ltd
50 Raffles Place, 30/F Singapore Land Tower, Singapore 048623, Singapore